Destination Wedding Room Blocks 101
When planning a destination wedding, booking the perfect resort is just the first step. Equally important is ensuring your guests have a smooth, stress-free stay — and that’s where room blocks come in.
At Royal Treatment Travel, we help couples set up room blocks that protect their group, maximize benefits, and make the travel process easy for everyone involved.
What is a Room Block?
A room block is a group of hotel rooms reserved specifically for your wedding party and guests at a negotiated rate.
While some couples assume their guests can simply book rooms on their own, this often leads to:
Rooms selling out before everyone has a chance to book
Higher room rates for guests
Added stress for couples trying to track bookings
A room block solves all of that by guaranteeing rooms at the resort for a set period.
Benefits Couples Might Not Realize
Room blocks aren’t just about reserving rooms — they come with perks, including:
Group concessions: Resorts often include complimentary events, free rooms, or additional discounts when booking within a contracted block.
Peace of mind: Couples don’t have to worry about availability or fluctuating rates.
Simplified logistics: Having all your guests under a single block makes it easier to manage arrivals, departures, and any group activities.
In short, a contracted room block protects both your wallet and your sanity.
How Early Should You Set Up a Room Block?
The earlier, the better. Early setup:
Maximizes the variety of room categories available
Locks in rates before prices increase
Gives guests plenty of time to plan and budget their trip
At Royal Treatment Travel, we encourage couples to set up room blocks as soon as they have a wedding date and resort in mind.
Why We Recommend Contracted Room Blocks
While some resorts offer flexible or “soft” group programs, we always recommend contracted room blocks for weddings.
Benefits include:
Guaranteed room space at a fixed price
Reduced risk of losing rooms as the resort fills up
Greater leverage with the resort for concessions and extras
How We Support Couples & Guests
Once a room block is in place, we handle the heavy lifting. This includes:
Developing terms and conditions that protect the couple financially
Guiding guests through their bookings
Assisting with flights, travel insurance, airport transfers, and excursions
Providing support before, during, and after travel
Essentially, we act as a single point of contact for the group, making the process seamless for both couples and guests.
Why Room Blocks Make Destination Weddings Easier
Coordinating a wedding group doesn’t have to be stressful. With a properly set-up room block, couples can focus on their big day while knowing their guests have everything they need for a smooth, enjoyable trip.
At Royal Treatment Travel, we take care of the details so couples can enjoy the planning process — and their wedding day — without added travel stress.
If you are interested in a destination wedding, we would love to help! Contact your Travel Advisor or submit a quote request using the button below.
